Top 5 tips for moving office

posted on 17/04/2013 14:33:17 by Suzie Quartermaine

In her previous role as PA to the managing directors, Make It Cheaper's Senior Marketing Executive Suzie Quartermine managed our move from Waterloo to Monument. In this post, Suzie shares some of the things she learnt from the experience and offers her top five tips for a smooth move.

Room with a view: Moving to a new office is an exciting time businesses - but they need to take measures to make the process as painless as possible

1. Plan ahead

As organised as you may be, you cannot account for every eventuality. In most cases, despite your best efforts, deadlines that are beyond your control will have a tendency to drift. Make sure you are prepared for any delays (particularly where legalities are concerned) and be ready to adapt your timeline.

2. Shop around

Everything is negotiable. Make sure you are getting the best price for everything from your furniture to your window cleaners. Don't assume that a provider will give you their best price first; it's important to understand exactly what you require and what the market standard is for the service. Remember that you are in the best position to negotiate before you sign on the dotted line, so get everything you need before that point.

3. Use the best people for the job

It is important to recognise your limitations. Where you lack expertise, make sure you have an expert on hand who can show you the best course of action. Going for the cheapest option is not always the best idea. Offset skills and experience against cost. If a supplier is the cheapest but he does not deliver - that is a false economy. Always hire the best person for the job!

4. Do not overlook IT

It is paramount to keep your eye on the ball where your IT department and services are concerned. Making sure systems are up and running in your new office marks the difference between a good and a bad move. Make sure you have a very good working relationship with your IT Project Manager.

5. Build relationships

It is very important to have a good relationship with everyone from your fit-out contractor to your removal men, especially if it is likely that you will use them in the future. A large-scale move takes teamwork and you need people to be willing to go that extra mile for you.

BONUS TIP

Focus on the detail. Read every contract carefully and make a comprehensive list of everything from the smallest job to the largest. Failing to sort out bins and mugs, for example, could slow things down - and this could mean losing your company money. Do not lose sight of the small stuff because you're focusing on the bigger tasks.

Image credit: Rev Stan

 

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